Business letter format professional#

If you need to continue on to additional pages, use plain paper ands ensure you number them. Don’t indent paragraphs, use the left-hand margin to start each paragraph and leave a blank line to indicate a new paragraph. The letter should be typed with single line spacing. This is the most important part of the letter and should start two lines below the salutation or heading, if there is one. Here you can use bold to detail the issue you are writing to the organisation about in brief. If you don’t know the name of the person you are writing to use Dear Sir or Dear Madam Then you add in your reference number – this makes it easier for the person at the other end to file the letter and when they reply they will include this reference so that you know what it refers to.Īlways use Dear and try to find out the name of the person you are writing to. The letterhead of your company and any logo go at the top of the page. Now let’s look at the different parts of the letter: Do not use colours and only use italics and bold where necessary. Start by using a clear font, Times New Roman or Arial are appropriate for business letters.

Business letter format professional#

The following is a standard business letter format and, if you follow it, you can be certain that you’ll give a professional impression of your company. So, follow the simple guidelines set out below for business letters and you can’t go far wrong. It also makes it quicker and easier when you want to write more letters. This ensures that they are easy to write and easy for others to recognise. A clear, concise and coherent letter prevents costly misunderstandings and embarrassment.īusiness letters usually follow a standard format. Writing excellent business letters is essential.